Use advanced setup to add a third-party MAPI email account to Outlook for Windows – If you are using a third-party MAPI provider, download and configure the MAPI email provider application as suggested by provider company.
Open Outlook and select File > Add Account, On the next screen, enter your email address, select Advanced options, check the box for Let me set up my account manually, and select Connect, On the Advanced Setup screen, select Other, On the Other screen, choose the type of server to connect to from the list. Note: The Other option and your account type listed under it will only appear if you’ve properly installed and configured the MAPI provider. Click Connect, The third-party MAPI provider application installed on your machine should launch. Finalize the account setup by following the MAPI provider’s instructions.
- 1 How do I add another user’s mailbox to my Outlook account?
- 2 How do I add a mailbox to an existing user in Office 365?
How do I add more mailboxes to Outlook?
Add a Shared Email Mailbox Through Outlook 365 Desktop –
Log into your computer as yourself and start the Outlook Desktop app. Choose the File tab on the ribbon. Under Account Information click Add Account, In the window that opens, type the email address of the mailbox you want to add and click Connect, In the Sign in with your UWSP account box that opens, enter your own username and password, then click Sign In,
Close and reopen Outlook if the shared mailbox does not immediately display,
How do I add another user’s mailbox to my Outlook account?
Add another person’s mailbox to your profile – If you frequently work with someone else’sExchange folders, you probably will want to add the other person’s Exchange mailbox to your Outlook profile. Doing so will automatically open the other person’s mailbox every time you open Outlook.
- Right-click the root folder of the Exchange mailbox, and click Folder Permissions,
- Click the name of the delegate.
- Under Permissions, under Other, select the Folder visible check box.
- Click OK,
As the delegate, do the following in Outlook:
- Click File > Account Settings > Account Settings,
- On the Email tab in the list, click the Exchange account type, click Change, and then click More Settings,
- On the Advanced tab, under Open these additional mailboxes, click Add, and then enter the mailbox name of the person whose mailbox that you want to add to your user profile. If you do not know the mailbox name, ask the person who granted you Delegate Access permissions.
Can I have two mailboxes in Outlook?
How to Add Additional Email Accounts to Outlook – You can add up to 20 different email accounts to one Outlook account. Not only does Outlook work as an email client, but it’s also an effective email aggregator. You can even add email accounts that are not Outlook accounts themselves, such as Gmail and Yahoo Mail.
Both POP3 and IMAP email accounts can be added to Outlook. If you’re wondering what the difference between POP3 and IMAP is you can take a look at this article. It’s a fast process to add a non-Outlook account into Outlook. In Outlook, click on “File” on PC or “Preferences” on Mac. Then, click on “Add Account” on PC or “New Account” on Mac.
Then you just need to type in the email account you want to add. You may also be prompted to allow Outlook access to your account by going to the account you are adding to Outlook and enabling access. If you want to add a POP3 account the process for adding in Outlook is a bit different.
After navigating to either “Add Account” or “New Account” you’ll need to select “Advanced options” in the dialog box that pops up and then check the box for “Let me set up my account manually.” Then all you have to do is enter all of the information for your email account in the “POP Account Settings” box.
Repeat the above processes as many times as you need to add multiple email addresses in Outlook.
How do I add a mailbox to an existing user in Office 365?
Shared mailbox limit: 50GB Your shared mailbox can store up to 50GB of data. After that, you need to assign a license to the mailbox to store more data. When a shared mailbox reaches the storage limit, you’ll be able to receive email for a while, but you won’t be able to send new email.
You don’t need to assign licenses to shared mailboxes that are under 50GB.
You need to give users permissions (membership) to use the shared mailbox. Only people inside your organization can use a shared mailbox.
You can’t give people outside your business (such as people with a Gmail account) access to your shared mailbox. If you want to do this, consider creating a group for Outlook instead. To learn more, see Create an Office 365 group in the admin center.
You can’t access a shared mailbox from Outlook for iPhone, Android, or Mac. If you want to access a shared mailbox from one of these devices, use Outlook on the web.
You can’t encrypt email sent from a shared mailbox.
You can convert user mailboxes to shared mailboxes. See Convert a user mailbox to a shared mailbox.
Fix issues with creating shared mailboxes Error message: The proxy address “smtp: ” is already being used by the proxy addresses or LegacyExchangeDN of “,” Please choose another proxy address. This issue occurs when you’re trying to give the shared mailbox a name that’s already in use. For example, let’s say you want shared mailboxes named info@domain1 and info@domain2. There are two ways you can do this: Use Windows PowerShell. See this blog post for instructions: Create Shared Mailboxes with Same Alias at Different Domains in Office 365 Or, name the second shared mailbox something different from the start to get around then error. Then in the Exchange Admin Center, rename the shared mailbox to what you want it to be. How automapping works with shared mailboxes Automapping is set on the user’s mailbox, not the shared mailbox. This means if you try to use security group to manage who has access to the shared mailbox, automapping won’t work. So, if you want automapping, you have to assign permissions explicitly. How to create a shared mailbox in the Exchange Admin Center Some customers do all their mailbox management in the Exchange Admin Center. Here are instructions for how to create shared mailboxes using that interface. To see what permissions you need to perform these steps, see the “User mailboxes” entry in Recipients permissions. Go to Recipients > Shared > Add, Fill-in the required fields: Display name Email address To grant Full Access or Send As permissions, click Add, and then select the users you want to grant permissions to. You can use the CTRL key to select multiple users. NOTE: The Full Access permission allows a user to open the mailbox as well as create and modify items in it. The Send As permission allows anyone other than the mailbox owner to send email from this shared mailbox. Both permissions are required for successful shared mailbox operation. Click Save to save your changes and create the shared mailbox.
- Sign in with your Office 365 admin account at https://portal.office.com/adminportal/home,
- In the Admin center, go to Groups > Shared Mailboxes,
- On the Add a mailbox page, enter a name for the shared mailbox. Then the wizard chooses the email address, but you can edit it.
- Click Add, It may take a few minutes before you can add members.
- Under Next steps, choose Add members to this mailbox, Members are the people who will be able to view the incoming mail to this shared mailbox, and the outgoing replies.
- Choose the +Add members button. Put a check mark next to the people who you want to use this shared mailbox, and click Save,
- Choose Close,
You’re done! Now go on to the next step: allow everyone to see the Sent email.
How do I add more than 10 mailboxes in Outlook?
Last reviewed on November 8, 2019 65 Comments Applies to: Outlook 2019 (Win), Outlook 2016 (Win), Outlook 2013, Outlook 2010 Beginning with Microsoft Outlook 2010, you can open more than one Exchange account in your Outlook profile. So how many Exchange Accounts can you add to an Outlook 2010, Outlook 2013, 2106, or Outlook 2019 profile? In Microsoft Outlook 2013 and newer, the default is 10 accounts and the maximum allowed is 9999 accounts. If the administrator wants to allow more (or less) than the default number of accounts, he or she needs to edit the registry or apply a group policy. The relevant Group Policy key for all supported versions of Outlook is: HKEY_CURRENT_USER\Software\Policies\Microsoft\Exchange DWORD: MaxNumExchange Outlook 2010 values: a decimal value between 1 and 15 Outlook 2013 values: a decimal value between 1 and 9999 Outlook 2016 values: a decimal value between 1 and 9999 Outlook 2019 values: a decimal value between 1 and 9999 In the Group policy editor, the setting is under Outlook > Account Settings > Exchange > Set maximum number of accounts per profile. If you prefer not to add it as a policy, use these keys instead. Note: if you are using the consumer or Business version of Outlook 2013 and newer, you may need to use these keys instead. HKEY_CURRENT_USER\Software\Microsoft\Exchange DWORD: MaxNumExchange Outlook 2010 values: a decimal value between 1 and 15 Outlook 2013 values: a decimal value between 1 and 9999 Outlook 2016 values: a decimal value between 1 and 9999 Outlook 2019 values: a decimal value between 1 and 9999 The new setting won’t take affect until you restart Outlook. To set the registry key to allow 15 accounts, use this registry file. This works with Outlook 2010, 2013, 2016, or 2019. (In HKCU\Software\Microsoft\*) 15 Accounts, user keys This registry file will set a Policy key to allow up to 15 Exchange accounts; works with Outlook 2010, 2013, 2016, or 2019.
What is an Office 365 shared mailbox? – Simply put, shared mailboxes are email inboxes that multiple teammates or colleagues can access. Office 365 shared mailbox is Microsoft’s version of this delegation tool and is available for all users who have an Outlook mailbox email address.
- The shared account needs to be created by an admin account that can then edit permissions through the account settings by inviting collaborators.
- When adding collaborators, you can choose between the following mailbox permissions: full access, send as or send on behalf.
- Everyone who has access to a Microsoft Outlook account can create, share, or be invited to a shared mailbox and can read, reply to, forward emails, and write new emails.
It’s worth noting that the Office 365 shared mailbox can be accessed from the same login information, but invites will be sent through individual user email accounts. Shared mailboxes are free and any user can have complete access to an unlimited number of shared mailboxes, but each shared inbox has a data storage limit of 50GB.
You can’t log into a shared mailbox directly using Outlook or Outlook Web App (OWA): you must first be granted permissions to the shared mailbox. Additionally, if you have automapping enabled in your business (by default), the shared mailbox will automatically appear in your user’s Outlook app after you restart Outlook.
Finally, if you use Outlook for iOS or Outlook for Android, you can add or access a shared mailbox on the Outlook Mobile app. To your teammates (mailbox members), it looks like one more folder in their Outlook navigation pane.